Their compliance is your problem.
You carry the duty for anyone working on your site — but their paperwork lives in their office, not yours.
Lapsed insurance
A certificate expired three months ago and nobody checked.
Uninducted people on site
Someone turns up, gets waved through, and the record doesn’t exist.
No performance history
The same supplier causes the same issue and nothing captures the pattern.
How it works
Pre-qualify, induct, monitor, review.
01
Send the pre-qual
They complete it online — H&S system, insurances, competencies and references.
02
Approve or decline
Review the submission and set their approved scope of work.
03
Induct their people
Site induction and competency records against each individual, not just the company.
04
Review performance
Score them, log issues, and let the record inform the next engagement.
Expiry dates that chase them, not you.
Insurance certificates, licences and pre-qualifications all carry renewal dates. Teammate notifies the contractor and your contract owner before cover lapses.
- Automatic renewal requests — Sent to the supplier ahead of expiry.
- Approved-scope control — What each contractor is signed off to do, and where.
- Issue logging — Non-conformances against a supplier feed their next review.
Works with
Externals touch your whole system.
Their people need competencies, their work needs inspecting, and their compliance evidences your obligations.