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Three standards. One system. One audit week.

ISO 45001, 9001 and 14001 share most of their structure. Run them as three separate systems and you maintain the same register three times — and get audited on it three times too.

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Three binders, three audits, one very tired coordinator.

Most organisations add standards one at a time, and each one arrives with its own folder structure. The duplication is invisible until someone counts it.

The same document, three times

Three policies, three sets of objectives, three management review agendas — all saying much the same thing, all needing separate revision control.

Three audit programmes

The same internal auditor visits the same site three times to look at overlapping clauses, because the schedules were never merged.

Risk lives in two places

A supplier failure is a quality risk and an environmental one. In separate systems it gets assessed twice, at two different scores.

What they share

The common structure does the heavy lifting.

All three standards follow the same high-level clause structure. Maintain each element once in Teammate, tag it with the standards it serves, and it satisfies all of them at the same time.

Maintained onceWhere it lives45001900114001
Context and interested partiesCompliance & Obligations
Policy, objectives and targetsDocument Management
Risk and opportunity registerRisk Management
Legal and other requirementsCompliance & Obligations
Competence and training recordsHuman Resources
Documented information controlDocument Management
Operational control and checksOnline Forms · Audit Inspection
Supplier and contractor controlExternal Parties
Monitoring and measurementReports & Charts
Internal audit programmeAudit Inspection
Nonconformity and corrective actionTask Management
Management reviewReports & Charts

Clause numbering differs between standards; the underlying record does not. Teammate tags each register entry with the standards it answers to, so a single internal audit can be reported three ways.

Clause map

All three standards, clause by clause.

Quality, health and safety and environment share a clause structure. Hover a clause to see what each standard adds to it — and where the record lives.

Clause register · ISO 9001 · 45001 · 14001

Hover a clause to open it

1–3Reference terms3 parts
4Context of the organization4 parts
5Leadership4 parts
6Planning5 parts
7Support5 parts
8Operation5 parts
9Performance evaluation4 parts
10Improvement3 parts

Clause 1–3

Reference terms

The three opening clauses set what the standard covers and the language the rest of it is written in. Nothing is recorded against them.

1Scope — quality, health and safety, and environmental management together
2Normative references
3Terms and definitions

How Teammate assists

The whole platformTeammate supports the implementation and ongoing maintenance of the standard, and sits underneath it as the place every record required by the clauses is captured and kept.
Built by practitionersConfigured by people who ran management systems before they built software, so the structure follows the standard rather than a generic form builder.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 4

Context of the organization

One context review and one scope statement, covering all three certifications.

4.1Understanding the organisation and its context — shared by all three
4.2Interested parties: workers (45001), customers (9001), regulators and community (14001)
4.3One scope statement, three certificates
4.4The integrated management system and its processes

How Teammate assists

External PartiesWorkers, customers, councils and regulators in one register of interested parties.
Document ManagementOne scope and context record, tagged to all three standards.
Workplace CentreThe same site structure serving quality, safety and environment.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 5

Leadership

One leadership team making three commitments, evidenced once.

5.1Leadership and commitment across quality, safety and environment
5.2Policy — combined, or three policies issued together
5.3Roles, responsibilities and authorities
5.4Consultation and participation of workers (45001 only)

How Teammate assists

NoticeboardOne policy release, acknowledged by name across every site.
Human ResourcesOne set of roles carrying quality, safety and environmental duties.
Online FormsWorker consultation records that only 45001 asks for.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 6

Planning

Hazards, aspects and business risk in one register — scored the same way.

6.1.1Risks and opportunities — general, all three standards
6.1.2Hazard identification (45001) and environmental aspects (14001), one register
6.1.3Legal requirements and compliance obligations (45001, 14001)
6.1.4Planning action
6.2Objectives — quality, safety and environmental in one set

How Teammate assists

Risk ManagementOne register with a category per standard, so a review covers all three.
Compliance & ObligationsLegal duties and consent conditions with evidence attached.
Task ManagementPlanned actions tracked to closure whichever system raised them.
Reports & ChartsObjectives measured from the registers, reported per standard.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 7

Support

One competency matrix, one document register, one communication trail.

7.1Resources
7.2Competence — one matrix covering all three systems
7.3Awareness
7.4Communication, internal and external
7.5Documented information — one register, tagged per standard

How Teammate assists

Human ResourcesA single matrix: trade tickets, quality training and environmental competence.
Document ManagementOne controlled library; each document tagged with the standards it serves.
RemindersRenewals and reviews raised before they lapse.
NoticeboardOne communication channel with a record of who read what.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 8

Operation

Where the three standards genuinely diverge — and where they do not.

8.1Operational planning and control (product, OH&S and environmental controls)
8.1.3 / 8.3Management of change (45001) and design and development (9001)
8.1.4 / 8.4Procurement, contractors and externally provided processes
8.5Production and service provision, identification and traceability (9001)
8.2Emergency preparedness and response (45001, 14001)

How Teammate assists

Online FormsPre-starts, permits, inspections and production records in one form library.
External PartiesOne contractor and supplier register, prequalified once.
AssetsPlant checks, servicing and calibration against the same asset record.
Hazardous SubstancesSubstances, storage and Safety Data Sheets for both 45001 and 14001.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 9

Performance evaluation

One audit programme, one management review, three reports out.

9.1.1Monitoring, measurement, analysis and evaluation
9.1.2Evaluation of compliance (45001, 14001) and customer satisfaction (9001)
9.2Internal audit — one programme, clauses tagged per standard
9.3Management review — one meeting, one set of inputs

How Teammate assists

Audit InspectionOne audit covering all three, reported three ways.
Reports & ChartsQuality, safety and environmental performance on one dashboard.
Compliance & ObligationsCompliance evaluated on schedule with the evidence held.
Task ManagementReview outputs as dated actions, whichever standard raised them.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause 10

Improvement

One action register. An incident, a non-conformance and a spill behave the same way.

10.1General
10.2Incident, nonconformity and corrective action — one register
10.3Continual improvement

How Teammate assists

Online FormsIncidents, non-conformances and environmental events reported the same way.
Task ManagementCorrective actions linked to the record that caused them.
Risk ManagementHazards and aspects re-scored once the action closes.
Reports & ChartsRepeat causes visible across all three systems at once.

Nothing to evidence here — this clause sets the terms the rest of the standard is written in.

Clause references are to ISO 9001:2015, ISO 45001:2018 and ISO 14001:2015. This map is a guide to where records sit — it isn't a certification guarantee, and your certification body has the final say.

One audit visit, three certificates.

Certification bodies will audit an integrated system in a single combined visit, against all three standards at once. That only works if your evidence is genuinely integrated — one register the auditor can filter, not three they have to reconcile.

  • One internal audit programme — schedule by site and process, report by standard.
  • One corrective action log — a finding is a finding, whichever standard raised it.
  • One management review — one agenda, one meeting, minutes that satisfy all three clause 9.3s.
  • Add a standard without rebuilding — tag the existing records; you don't start again.

Integrated, in practice

Supplier delivers off-spec material

Raised once in Online Forms as a nonconformance.

ISO 9001

Nonconforming output, 8.7

ISO 14001

Waste aspect, 6.1.2

ISO 45001

Handling hazard, 6.1.2

One corrective action, one owner

Closed with evidence — and it appears in all three audit reports.

Go deeper

Each standard, on its own terms.

ISO 45001

Health & safety

Hazards, incidents, consultation and worker participation.

ISO 9001

Quality

Process control, nonconformance and customer feedback.

ISO 14001

Environmental

Aspects, impacts, compliance obligations and monitoring.

Bring the three binders to the call.

We'll show you which registers collapse into one and which genuinely need to stay separate.

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